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Operations Associate

Hyperbolic

Hyperbolic

Operations
California, USA
Posted on Wednesday, July 3, 2024

Who We Are:

Hyperbolic Labs is on a mission to democratize AI by breaking down the barriers to computing power with our Open-Access AI Cloud. By making better use of idle computing resources across the globe, we offer an innovative GPU marketplace and AI inference service that promise affordability and accessibility for all. As pioneers at the intersection of AI and open-source technology, we believe in an open future where AI innovation is limited only by imagination, not by access to resources. We're looking for forward-thinking individuals who share our passion for making AI universally accessible, secure, and affordable. Join us in building a platform that empowers innovators everywhere to turn their visionary AI projects into reality.

As we prepare for growth with our seed round, backed by industry leaders, our team—led by co-founders with PhDs in AI, Math, and Computer Science—is poised to redefine computing.

About The Role:

We’re seeking a dynamic and highly organized Executive Assistant / Operations Manager to support our executive team and assist with operations and HR functions. This role is essential to the smooth running of our operations and involves a combination of administrative support, HR tasks, and operational management. If you are proactive, detail-oriented, and thrive in a fast-paced, innovative environment, Hyperbolic is the place for you! This role requires the candidate to reside in the United States. Team members are expected to work in-person in the San Francisco Bay Area at least 75% of the time.

Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to the executive team, including managing schedules, organizing meetings, and preparing necessary documents

  • Operations Management: Assist with the coordination and management of daily operational activities, ensuring efficient and effective workflows.

  • Human Resources: Support HR functions such as recruitment, onboarding, employee records management, and benefits administration.

  • Event Planning: Organize and coordinate company events, meetings, and conferences.

  • Project Management: Assist in managing and tracking various projects, ensuring they are completed on time and within scope.

  • Communication: Act as a liaison between executives and other departments, facilitating effective communication and information flow.

  • Travel Coordination: Arrange travel itineraries, accommodations, and other logistics for executives.

Who You Are:

We are looking for individuals who:

  • Have proven experience as an executive assistant, operations manager, or in a similar role, preferably in a tech or startup environment.

  • Have excellent organizational, time management, and multitasking skills. Strong written and verbal communication abilities.

  • Have proficiency with office software (e.g., Microsoft Office, Google Workspace) and familiarity with HRIS and project management tools.

  • Have Proactive Attitude: Ability to anticipate needs, take initiative, and work independently with minimal supervision.

  • Have Discretion: High level of integrity and discretion in handling confidential information.

Preferred Experience with The Following Tools:

  • HR Tools: Justworks for HR (including medical plan), Ashby for hiring and managing the candidate pipeline, Checkr and E-Verify for background checks and onboarding (as per California law).

  • Project Management Tools: Asana for task and project management.

  • Onboarding Tools: Notion for onboarding new employees.

  • Communication Tools: Slack, Telegram, GMeet.

  • Contracting Tools: DocuSign for managing contract roles and contracting.

How to Apply:

Interested in being part of our mission? Email us at contact@hyperbolic.xyz with your background and how you heard about us.

Hyperbolic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.